The ultimate guide to POS systems: everything you need to know!

Remember the old-school cash registers that just rang up sales? Those days are long gone. Modern point of sale (POS) systems are like having a super-smart business partner that handles everything from payments to inventory. Whether you’re running a cozy coffee shop or a bustling retail store, understanding how these systems work is essential for success.

What is a POS system?

A point of sale (POS) system is the technology that businesses use to process transactions, manage sales, and streamline operations. At its core, the POS system is the central hub where a customer transaction takes place, but modern systems have evolved to offer far more than simple payment processing.

Today’s POS systems combine hardware (like terminals, card readers, and barcode scanners) with software to provide a range of functionalities, including inventory management, sales tracking, and even customer relationship management. These systems empower businesses to operate more efficiently and deliver exceptional customer experiences.

Key functions of a POS system:
• Transaction processing: Handles payments via cash, card, mobile wallets, and more.
• Sales tracking: Monitors real-time sales data and performance trends.
• Inventory management: Updates stock levels automatically with each sale.
• Reporting and analytics: Provides insights into revenue, customer behavior, and sales patterns.

With a modern POS like Tebi, you get a system that not only manages transactions but also acts as a full-fledged business management platform.

How does a POS system work?

Modern POS systems are designed to simplify the flow of business operations while enhancing efficiency and accuracy. Here’s how they work:

1. Customer interaction
The transaction begins when a customer decides to make a purchase. They may order at a counter, browse items in-store, or use a QR code to place an order. The POS system captures the details of the sale, including items purchased, quantities, and any discounts or promotions applied.

2. Payment processing
Once the order is finalized, the POS system processes the payment. This step includes:
• Payment method selection: Customers can choose from various options, including credit/debit cards, digital wallets, or cash.
• Secure transaction: The system ensures all payments are encrypted and processed securely.
• Receipt generation: Customers receive either a printed or digital receipt for their records.

3. Backend updates
Behind the scenes, the POS system automatically updates:
• Inventory levels: Adjusting stock counts to reflect the sale.
• Sales records: Logging transaction details for reporting and analysis.

4. Reporting and insights
Finally, the POS system compiles all this data into easy-to-read reports. Businesses can analyze trends, identify popular products, and make informed decisions about inventory or promotions.

Why choose Tebi?

We get it, because we’ve been there
Running a business is hard enough without dealing with complicated technology. That’s why Tebi was built differently. While other systems might overwhelm you with unnecessary features, we focus on what really matters: making daily operations smoother and life easier.

What makes Tebi special?

Your all-in-one command center
Think of Tebi as your business’s mission control. From inventory checks to reservations and sales analytics, everything is just a tap away. It’s like having your entire business organized in your pocket.

Lightning-fast payments
No one likes slow lines. With Tebi’s tap-to-pay feature, your customers can pay quickly and move on happily. Fast service means happier customers, and happier customers mean a thriving business.

Access your business from anywhere
Whether you’re on a beach vacation or working from home, Tebi’s cloud-based system keeps you connected. Real-time updates ensure you’re always in the loop, no matter where you are.

Built for your business style
From early morning lattes to late-night cocktails, Tebi adapts to your needs. It handles kitchen orders, bar tabs, and everything in between without skipping a beat.

Room to grow
Dreaming big? Tebi grows with you, whether you’re managing one location or scaling to a chain of ten.

How does Tebi work?

Taking orders and payments
Customers can order through QR codes for a contactless experience, or your staff can use Tebi’s user-friendly interface. Either way, it’s fast and hassle-free.

Payment processing made easy
Tebi supports all payment methods – cards, mobile wallets, and more – securely and reliably.

Behind-the-scenes automation
While you’re focusing on customers, Tebi updates inventory, crunches sales data, and organizes records in the background. Less paperwork, more time for what you love.

Why upgrade to a modern POS system?

Today’s customers expect fast, seamless service. A modern POS isn’t just a luxury – it’s a necessity to stay competitive. From managing team schedules to tracking inventory trends, the right system saves time, reduces stress, and helps you grow.

How to find your perfect POS match

When choosing a POS system, consider:
• Does it simplify your operations?
• Is it easy for your team to use?
• Will it support your growth in the future?

Tebi was designed with real businesses in mind. No unnecessary features – just the tools you need to succeed.

Ready to transform your business?

Explore Tebi’s full feature set or try a demo today. We’re here to help your business grow smarter, faster, and easier.